Working with the To Do app is a handy alternative. To Do is just a simple list of your own tasks (but synchronizing with Planner and Outlook tasks). Unfortunately, To Do does not show the bucket names. In the To Do list, other tasks (that are not assigned to your user) are not visible. You can directly access your assigned tasks with the address as we see here. The To Do List works with your tasks and offers various filters. If new plans are added in am Office 365 group where Nestor is already a member, he will see the new plans automatically. Currently there´s only one plan our user Nestor has access to (where Nestor is a member or an owner). See an overview of multiple plans in the Planner hub.

Tasks that have been assigned to you but are in any bucket will also appear in your task list, see the To Do section below. Users can add additional buckets as needed. By default, every plan contains a 'To do' bucket. Tasks are shown in columns and Drag & Drop of tasks between buckets helps to reorganize them easily. Organize tasks with bucketsīuckets allow to organize tasks in categories within a plan. We can fill out the fields and click outside of the dialog to exit the task. There´s no 'Save' button here, there´s an AutoSave built in when modifying a field. Labels with colors can be used for categorizing, integrated checklists are useful for simple sub tasks. Tasks are not overloaded and usually cover the basic needs. The task itself contains only the most necessary fields. Here, we add Adele to the plan (and thus to the Office 365 group) by clicking 'Assign and add'. Every assigned user must be a member in here. If we add new users to a task, Planner suggests to add them as group member to the 'IT-projects' group. The provisioning of a new plan usually takes only some seconds. However, they are stored in Azure AD and have an Exchange mailbox, a SharePoint site and a lot of properties and additional services, such as Planner, Teams and more, see here. Office 365 groups offer a bunch of functionality and they span across multiple Office 365 services. Here, we see the newly created group 'IT-projects'. If we omit this step, a NEW Office 365 group is created.Īdmins can manage Office 365 groups in the Admin Portal. There, we can choose a group for the plan. If we want to add the new plan to an existing Office 365 group, we select the 'Add to an existing Office 365 group' link below the plan name. The 'New plan' link opens a dialog box where we enter the plan name and the privacy level Public (for all users in your organization) or Private (for selected users). from ) and open Planner, or open directly. As an Office 365 user, we open the App Launcher (e.g. Provisioning a new plan is straight forward. Create a new plan (with a new Office 365 group) We start with the perspective of the user. We assume, Planner is enabled in the organization and the users have a Planner license, see more about that administrative topic at the end. To clarify the current status when working with Microsoft Planner, briefly read the main functions here.

When Microsoft Planner is included in your Office 365 subscription, it's automatically turned on for everyone in your organization. We look at the use, the administration, the permissions and the lifecycle of plans and the background here.ĭuring the evolution of Microsoft 365, services have been added and extended. Here you can find a basic 101 about working with plans as a user and managing plans as an administrator. Microsoft plans live in Office 365 Groups.

Microsoft task planner